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Position: Jr Executive Coordinator

The Jr. Executive Coordinator works closely with the CEO’s Executive Coordinator and adjunct teams to organize and implement projects and objectives. Working in a team environment, the Jr. Executive Coordinator will organize meetings, take notes, manage schedules, and ensure all materials and information are present to track objectives and communicate progress.

Expectations:

  • Consistent Dependability
  • Approach every day with a teamwork mindset
  • Model company core values
  • Always attempt to do more than what is required and provide maximum effort
  • Be willing to learn and to accept coaching and criticism as methods for improvement
  • Occasional travel to other SEFI offices may occur

Primary Responsibilities

  • Work closely with Executive Coordinator to the CEO in intermittent involvement in projects, meetings and communication as necessary to assess and assist with day-to-day tasks
  • Continuous research and education on best practices and procedures for project coordination
  • Assist in coordinating cross-team projects and communication
  • Order office supplies
  • Develop and maintain a filing system
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Meal planning and distribution
  • Assist and prepare presentation decks for executives
  • Work with coordination team to keep executives updated with the latest company project information
  • Provide additional coordination resources as needed to collaborate with other business units/departments
  • Assist in external and internal communication when necessary
  • Develop an understanding of products, internal systems, and team processes
  • Assist with Marketing Team and projects as needed
  • Any additional office duties “as needed”

Experience, Requirements, and Qualifications

  • Demonstrated experience with professional work at a detailed level
  • Experience with project coordination/management, general business administration, product support, client/account management, and/or operations management is preferred
  • Proficiency in MS Office (Outlook, Excel, Word, PowerPoint)
  • Excellent time management skills and the ability to prioritize work 
  • Excellent written and verbal communication skills

Key Personal Traits & Success Characteristics

  • Demonstrate a positive attitude, flexibility, and willingness to do anything to help the team.
  • Ability to meet stated expectations on-time and with quality.
  • Help motivate and grow the team through system and process training.
  • Possess strong time management skills and ability to prioritize issues.
  • Enhance department and organization reputation by accepting ownership for accomplishing new and different requests.

 

Interested? Send us your resume.